Collection Development Policy
This Policy was established to assist librarians in the pursuit of collection development in the areas of selecting, maintaining, and weeding all types of library materials and services. The Helper City Library is committed to providing access to collections and information throughout the region with Inter-library Loan Services (recognizing copyright restrictions) and with participation in the Utah Library Network to gain recreational, research, educational, and resource sharing networks.
This policy is also provided to assist in informing The Library Board, local government officials, other interested libraries and groups of the Library’s policies and roles in developing and maintaining our collections.
This policy is purposely left general to allow for individual initiative and judgment in collection development. It is subject to continuing change as new ideas and types of materials become available in collection development and process.
The Helper City Library serves the rural communities of Helper City, Spring Glen and Kenilworth and has a cumulative population of about 2100.
The main industries are mining and railroads, but there are also strong ties to art, education, family businesses, and medicine. The major employers are Pacific Corp. (formerly Utah Power), the State of Utah, the Union Pacific Railroad and Carbon County School District. The Helper City Library has an inclusive estimate of books, magazines, older reference/research books,and AV materials of about 7,280 with an additional access to 47 licensed, shared databases and Carbon County Bookmobile Library Items totaling 17,000 +.
General Description of Collection
The Library Collection is designed to serve the local community. It is intended to provide a general level of subject strength supporting the broad scope of user interest and needs. Our current Collection Budget is 23% of Budget.
We currently have access to on-line databases through the Pioneer Program provided by the Utah State Library System.
General Limitations, Priorities and Acquisition Policies
Currency of Collection The circulating collection needs to emphasize timely, accurate and useful informational materials to support the information needs of the community. materials are/will be available in a variety of formats.
Reference materials are for use in the library, ONLY. They provide quick, concise and up-to-date information and indexes. In additional, the collections also provide information not directly related to mission goals but which offers basic general knowledge.
Electronic databases are an integral part of information services provided by the library. These databases are most notable for their timeliness and efficiency in locating information.
Titles with continued value and those of current, accepted authority remain part f the collection and are replaced or repaired as use and availability demands.
Specific Formats or Languages
To meet the informational and recreational needs of the community, the Helper City Library will collect materials in a variety of formats including books, magazines, newspapers, audio books, videos, CDs, and limited government documents. All formats should be considered for collection, and non-print materials will be added to the collection according to the same criteria as print materials. The formats are chosen for durability, ease of use, and appropriateness of format to the subject area.
The Helper City Library collects materials in the following formats:
Books are collected in both bound and paperback copies based on price, availability and durability. Multiple copies are purchased for high-demand materials.
Periodicals/Magazines to cover general interest subjects.
Newspapers collected are: ETV10 News. Copies are maintained for a one (1) week period. A file of these newspapers is maintained at the local college library.
Videos are collected in DVD format. Also collected are classic and significant feature films and documentaries and other works of local interest.
CDs are collected in titles of general interest.
Other non-book formats (pamphlets, maps, college catalogs, and telephone books) are collected at the discretion of the Library Director within the same guidelines as general reference materials. Electronic databases, while not truly developed as part of the collection, are an integral part of information services the library provides. Many of the newspapers and journals are accessed in this manner.
Foreign language materials in all formats are collected when deemed necessary with input from the general community. Translations of foreign language materials to English will normally be preferred. Some dictionaries in foreign languages may be added to the collection.
Subject fields and formats that are excluded are those provided by other libraries or organizations with appropriate missions and roles or via Interlibrary Loan.
Items excluded are:
Highly technical and specialized materials.
Text books. (except when they provide specialized research materials.
Any format that will not withstand repeated use.
Slides, 16mm films, filmstrips, phonodisc.
Art prints, sculpture.
Music on audio cassettes.
Special Funding to be Considered
Grant monies will be sought out and used for development as outlined in each grant proposal. Monies collected by the Friends of the Library for the library will be used for the betterment of the Library and Community.
Collection Responsibilities and Processes
Direct responsibility for selection and weeding of library materials is delegated to the Library Director.
Materials, regardless of format, are selected to represent a continuum of opinions and viewpoints when available. They will be selected based on recommendations and requests from staff and community patrons. Subject bibliographies, recommended book lists for rural libraries, publishers’ and booksellers’ catalogs and flyers and reviews from professional trade journals such as Library Journal, Booklist and School Library Journal will also be used. Textbooks are included only when they are the only source available on the subject, when they are useful to those doing independent study, or when they give an overview of a subject. When choices do exist, selection will be based on readability, clarity and appeal.
Reference selections are made by the Reference Librarian (Currently the Director of the Helper City Library) and are determined by factors such as cost, complexity, format, authoritativeness, frequency of use, indexing and will follow the general selection criteria. Reference works include but are not limited to such materials as encyclopedias, dictionaries, handbooks, directories, bibliographies, etc. as well as more specialized materials.
While most of the collection materials are selected for their utility, others are acquired for their capacity to enrich and support the community. Materials are selected and retained on the basis of their content, not their authors’ origins (with the exception of local authors and dignitaries), backgrounds or views.
Applications of the following criteria are used for guidelines:
Level of materials funding.
Library’s mission and goals.
Informational and recreational needs of users, including patron requests which fall within the parameters of the Collections Development Plan.
The strength and weaknesses of the existing collection in the subject area in question
The authority, accuracy, impartiality, and accessibility of presentation.
The currency, depth, and scope of the information, and its permanent value.
Reputation of the author, publisher or issuing body.
Importance of the item to provide diversity and balance in the collection.
Relevance to the main interests of the library’s patrons.
Complimentary to, rather than identical with, materials already in the collection.
Physical quality of the material.
Suitability of the format for subject and user’s needs as determined by expected usage and costs.
Inclusion of the work in bibliographies and indexes.
Duplicate copies of local historical value will be purchased, when appropriate to allow for a circulating, reference and archival copy.
To remain in accordance with copyright laws, The Helper City Library will purchase subscriptions to periodicals identified as a high request for article fulfillment.
The Helper City Library’s selection principles follow the American Library Association’s “Library Bill of Rights”. (see Appendix 1)
Gifts that will enrich the Library’s collections are actively sought. Gifts are added to the collection according to the same criteria used for selection of purchased materials. Donations are final and become the property of the Helper City Library. The Library reserves the right to dispose of unneeded materials and to refuse gifts of the materials. Materials the library is unable to use are to be sold or donated. Any books not reusable will be recycled.
Items of historical or community interest will be referred to the Library Director for consideration. The Library Board and the Library Director will be responsible for recommending the acquisition of the material and will follow through selection criteria and decide the proper handling of the material.
In the case of large collections gifted to the library:
Materials which are considered outside the scope of the collection as outlined in this Collection Development Policy may be returned to the donor or used in the book sales as per the donor’s wishes.
The library will consider the request of the donor regarding location and care of the gift but reserves the right to make the final decision based on the parameters established in this Collection Development Policy.
The Library will take into consideration large donations requiring extended care, housing, or maintenance but reserve the right to return the materials to the donor for inclusion into a better suited environment.
The library does not give appraisals of donated materials and therefore can only give a receipt of acceptance not one of monetary value.
Collection Maintenance (Weeding, Discarding and Preservation)
To maintain the vitality of the collection, materials are regularly weeded. This is the process of withdrawing of materials which no longer meet the criteria for inclusion in the Library’s collection and is an integral part of collection management. Periodic evaluation of the works already in the collection is as important as selection of new materials, since it is a working collection of important, and in the case of reference materials, frequently consulted publications. Both weeding and replacement shall be considered part of the same process; keeping the collection alive. If a document is dead, but the subject alive, new material must be found to meet current needs.
Librarians will follow the same guidelines in evaluation as in selection of new materials. Questions to think about when evaluation and weeding are:
What is the …
Significance of the material to the subject area?
Age, use, currency of the material?
Availability or existence of later editions.
Availability of this edition? (e.g. Is it still in print?)
Bibliographic standard in the subject area? Is this title listed in it? If so, retain the title.
Duplication of the information in more current materials?
Language of the information? (e.g. Is it written in old or outdated terms?)
Appropriateness to the demonstrated needs of the community?
Which items should be removed from the collection?
Any book or AV item over 10 years old that shows little evidence of use, especially those in areas of remote interest.
Early printing of classics dated by print, binding, illustration, etc. not of “rare” value.
Out of date materials which no longer conform to prevailing ideas or presentation.
Any general works which are not of classic rank and have been effectively superseded.
Duplicate titles that do not have high use statistics.
Personal narratives and biographies of obscure persons.
Reprints of titles where the original is part of the collection and in good physical condition.
Copies of AV formats that have been transformed into other more useful formats.
Which items should be replaced?
Worn out copies with heavy and recent circulation statistics that still serve a unique purpose.
AV prints that are damaged or have missing segments and that continue to show use.
Titles that have been superseded, in subject areas such as economics, child care and pure sciences.
Books with obsolete format, or old standards of bookmaking which contain out of date illustrations, graphs, charts, etc.
Titles that are a standard work or contain unique information supporting the needs of the library goals.
Titles that are listed on a basic bibliography for the subject area.
Which items should be rebound or mended?
Assuming the title is still available, replacement with a new copy is preferable to rebinding if costs are comparable. In cases where rebinding will not restore the book to a condition suitable for normal library use, the book should be replaced.
An item that is still valuable to the collection and meets the selection criteria.
An item that can be mended or rebound and still look appropriate and continues to be useful. (e.g. The margins inside the book allow for rebinding.)
A title that is out of print but continues to have value for the collection.
An item that due to the nature of the original binding, a rebound copy might have a longer shelf life than editions available in print.
How should items be discarded?
All materials pulled for discard will be checked for service history and reviewed before discarding.
If the material is of use to another institution, library may donate to that institution.
If the material is valuable it will be placed for sale.
No discarded material may be given to individuals or other organizations without the permission f the Library Director and/or the Library Board.
Complaints and/or Reconsideration of Material
The library neither approves nor disapproves the views expressed in materials included in the collection. The inclusion of an item is not to be considered an endorsement, official or otherwise, by the library or city.
Materials are not marked or identified to show approval or disapproval and no materials are sequestered, except to protect valuable or rare items from injury or theft.
Responsibility for the reading, viewing and listening of library material by children and young adults rests with their parents or legal guardians. Access is not restricted by the fact that children may obtain, view, or listen to materials their parents consider objectionable.
Freedom of expression, specifically the right to publish diverse opinions, was proclaimed in the Bill of Rights to the United States Constitution to be essential to the democratic form of government. As an institution committed to the principles of intellectual freedom, the library recognizes its obligation to provide as wide a spectrum of materials as possible. Selection cannot be restricted by the possibility that certain materials might be considered objectionable by some readers on moral, religious, political or other grounds.
The library cannot exclude all materials that could conceivably result in mental or physical injury to some individual, since theoretically any material could be harmful to someone if improperly used.
The library endorses the principles of the Freedom to Read and Freedom to View Statements and the Library Bill of Rights (see appendix 1) adopted by the American Library Association June 18, 1948 amended February 2, 1961 and January 23, 1980. All documents are incorporated as part of this selection policy.
Titles are selected on the basis of content as a whole and without regard to the personal history of the author with the exception of local historical materials. Important works of major political, social, and religious movements are included. In no case is any item included or excluded merely because of the race, nationality, political or religious views of the author.
It is essential in a free society to provide access to all library materials. No restrictions are placed on what anyone may read, view, or listen to. Individuals or groups may occasionally question the inclusion of an item in the collection because of fear or doubt about the effects of the material on impressionable persons. Although the library understands this concern, it is the
library’s position that the risk to the communities it serves is far greater if access to ideas and information is restricted.
The library is opposed to the removal from its shelves, at the request of any individual or group, materials of which have been chosen according to the materials selection policy. However, we recognize the fact that the community has a right to question material now in the collection. The library staff will make available to any individual or group with requests or questions a standardized form for this purpose. (see appendix 3) A review of the materials in question will be made by the Library Director and the Library Board.
During the process of reconsideration, questioned materials will remain in the collection until an official decision is made.
Limits or Restrictions
Items excluded are:
Text books. (Except when they provide the best and only treatment of a needed subject.)
Highly technical and specialized research.
Any format that will not withstand repeated use.
Slides, 16mm films, filmstrips, phonodisc.
Art prints, sculpture.
Music on audio cassettes.
Duplicate copies of local historical value will be purchased, when appropriate to allow for a circulating, reference and archival copy. Otherwise duplicate copies will not be purchased.
Audio cassettes are currently limited to audio books only.
Narratives for Special Collections or Formats
The Helper City Library maintains specific collections and formats, the development and
management of which differ slightly from the general statements in this policy.
Reference materials are for use in the library. They provide quick, concise and up-to-date information and index other information in the library. In addition, the collection also provides information not directly related to mission goals but which offer basic general knowledge. The reference collection encompasses multiple formats including the online resources. Materials are selected using the general criteria in addition with recommendations from the Reference Librarian (The Director) and standard lists for rural libraries. Reference works include but are
not limited to such standards as encyclopedias, dictionaries, handbooks, directories, bibliographies, etc. When demand dictates and cost permits, additional copies will be purchased for lending. Electronic online resources fall under the reference materials umbrella and will have a large impact upon the collection as a whole. The popularity of the online indexes and full text retrieval among users of the information and the library’s fixed costs for subscriptions to them insure that the library will increasingly prefer them as alternatives to their print counterparts. Many journal titles will increasingly be issued in electronic format as well adding to the electronic resources.
Government Documents are collected available in online formats and as such the paper copies are not collected.
Professional Collection materials are purchased for the development of the Helper City Library Staff. Along with using the general selection criteria, these materials are selected specifically for library training and general professional information. These items are maintained as in house reference materials and located in staff work areas.
Maps and Atlases can be found in online sources and are not collected in house except though other related collection materials.
Videos, CD’s and Audio Books will follow the general guidelines set out in this policy. Items in this format are to be selected alongside of the print materials by their specific subjects.
Periodicals includes journals, magazines and newspapers. The total of periodical titles and other serials holdings and retention or deletion depends upon the library’s acquisition budget and the extent of use. The following factors will be considered in the acquisition, retention or deletion of a periodical/serial title or a periodical index:
The importance of the recommended title to the community.
The number of journals currently in the subject area.
The availability of adequate access to the contents through indexing media, either paper or electronic.
The fiscal soundness of the publication
Policy Implementations, Evaluation and Revision
This collection development policy will be reviewed and revised as needed every year by the Library Board and Library Director. Needed changes will be made within the guidelines provided by the Library’s mission statement and collection development objectives.
Bushing, Mary and Powell, Nancy. Using the Conspectus Method WLN, USA. 1997.
Evans, G. Edward. Developing Library and Information Center Collections. Libraries Unlimited, Inc. Englewood, CO. 1995.
Futas, Elizabeth. Collection Development Policies and Procedures. Oryx Press. Phoenix, AR. 1995.
Appendix 1: Library Bill Of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of origin, background or views f those contributing to their creation.
Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
A person’s right to use a library should not be denied or abridged because of origin, age, background or views.
Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 18, 1948
Amended February 2, 1961, June 27, 1967 and January 23, 1980
By the ALA Council
Appendix 2: The Freedom to Read
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove books from sale, to censor textbooks, to label “controversial” books, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to avoid the subversion of politics and the corruption of morals. We, as citizens devoted to the use of books and as librarians and publishers responsible for disseminating them, wish to assert the public interest in the preservation of the freedom to read.
We are deeply concerned about these attempts at suppression. Most such attempts rest on a denial of the fundamental premise of democracy: that the ordinary citizen, by exercising critical judgment, will accept the good and reject the bad. The censors, public and private, assume that they should determine what is good and what is bad for their fellow-citizens.
We trust Americans to recognize propaganda, and to reject it. We do not believe they need the help of censors to assist them in this task. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
We are aware, of course, that books are not alone in being subjected to efforts at suppression. We are aware that these efforts are related to a larger pattern of pressures being brought against education, the press, films, radio and television. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of uneasy change and pervading fear. Especially when so many of our apprehensions are directed against an ideology, the expression of a dissident idea becomes a thing feared in itself, and we tend to move against it as a hostile deed, with suppression.
And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United State the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with stress.
Now as always in our history, books are among our greatest instruments of freedom. They are almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. They are the natural medium for the new idea and the
untried voice from which come the original contributions to social growth. They are essential to the extended discussion which serious thought requires, and to the accumulations of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures towards conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expression, including those which are unorthodox or unpopular with the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept which challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
2. Publishers, librarians and booksellers do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral or aesthetic views as a standard for determining what books should be published or circulated.
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by a single librarian or publisher or government or church. It is wrong that what one who can read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to determine the acceptability of a book on the basis of the personal history of political affiliations of the author.
A book should be judged as a book. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish which draws up lists of writers to whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading of matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern literature is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters taste differs, and taste cannot be legislated; nor can machinery be devised which will suit the demands of one group without limiting the freedom of others.
5. It is not in the public interest to force a reader to accept with any book the prejudgment of a label characterizing the book or author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for the citizen. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.
It is inevitable in the give and of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a bad book is a good one, the answer to a bad idea is a good one.
The freedom to read is of little consequence when expended on the trivial; it is frustrated when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision f opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of their freedom and integrity, and the enlargement of their service to society, requires of all publishers and librarians the utmost of the faculties, and deserves of all citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of books. We do so because we believe that they are good, possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953; revised January 28, 1972, January 16, 1991, by the ALA Council and the AAP Freedom to Read Committee.
A Joint Statement by:
American Library Association
Association of American Publishers
Subsequently Endorsed by:
American Booksellers Association
American Booksellers Foundation for Free Expression
American Civil Liberties Union
American Federation of Teachers AFL-CIO
Anti-Defamation League of B’nai B’rith
Association of American University Presses
Children’s Book Council
Freedom to Read Foundation
International Reading Association
Thomas Jefferson Center for the Protection of Free Expression
National Association o f College Stores
National Council of Teachers of English
P.E.N. – American Center
People for the American Way
Periodical and Book Association of America
Sex Information and Education Council of the U.S.
Society of Professional Journalists
Women’s National Book Association
YWCA of the U.S.A.
Appendix 3: Material Review Form
You will receive a written response within 10 working days. Thank you for your willingness to share your concerns with us.
City_________________________ State____________ Zip_________________________
Do you represent
1. Resource on which you are commenting:
Book________ Electronic Information/Network____________________________
Magazine/Newspaper_____________ Library Program_______________________
Library Display _____________ Video____________________
Audio Recording_____________ Other _____________________
2. What brought this resource to your attention? ________________________________________________________________________
3. Have you examined the entire resource? ________________________________________________________________________________________________________________________________________________
4. What concerns you about the resource? (Use other side or additional pages if necessary.)_______________________________________________________________________________________________________________________________________
5. Are there resource (s) you suggest to provide additional information and/or other viewpoints on this topic?
Helper City Library Public Services Policy
Free use of the resources of the Helper City Library will be granted to patrons. Access to the library facility and in-house use of the resources will not be restricted to cardholders. Non-card holders, however, must comply with the library rules and regulations if they wish to use the available resources and facilities.
The presentation of an active library card is required to circulate library materials from the library or to access some licensed databases through the Internet. A library card shall be considered to be active if it is used at least once every two years, and has no outstanding charges. Any library card that is not used at least once every two years will be considered inactive and may be removed from the library patron file.
All potential library patrons must complete a library application form and must comply with all the requirements in at least one of the following categories before receiving a library card.
Patrons aged 18 and older
Cards may be issued immediately if an applicant has current picture ID with address. Without identification there may be restrictions on the account.
Children 16 or older do not need permission from a parent or guardian to obtain a library card. They must present picture ID. If a parent or guardian is present, they may provide verbal identification. Children 16 or older are responsible for materials checked out.
Children 15 or Younger
A parent or guardian’s signature is required to obtain a card for children 15 or younger. Children should be present at the time of application. The parent or guardian’s signature acknowledges responsibility for the library card and material borrowed against the card. The parent or guardian’s picture ID is required if the parent or guardian does not have a current library card.
Library patrons will be responsible for updating all personal information related to their library patron card (e.g. name changes, address, telephone, etc.).
Delinquencies and Other Charges
The patron, who is the library cardholder, is responsible for the care and return of materials checked out from the library. Parents or legal guardians are responsible for materials checked out by minors in their care.
The library is under no obligation to notify patrons of overdue library materials. If a patron has an email address and presents it to the librarian the computer will automatically inform them of any late or overdue items.
Patrons are responsible to maintain the library materials they check out of the library in reasonable condition during the time that they have the library materials in their possession. Reasonable condition is defined as normal wear and usage of library materials. Patrons who intentionally write upon, injure, deface, tear, cut, mutilate, destroy, or otherwise damage library materials will be billed for the replacement cost of the item.
If a patron checks out an item and then loses it, or does not return the item they will be required to pay for the item or replace it with an item of equal cost. Refunds will not be given for lost items that may be found later by the patron.
The general fiction collection, the non-fiction collection, the art print collection, and the equipment collection will be circulated for a period of four weeks to eligible patrons. The director of the library may impose restrictions, however, if there is a limited number of resources available or if there is excessive demand being placed on a particular item or collection of items.
The reference collection is for in-house use only and will not circulate.
Patrons will be allowed to renew items for up to two consecutive times after the initial checkout if no other patrons have requested the item.
Hours of Operation
The hours the Helper Library will be open to the public are Monday through Saturday and no less than 32 hours per week. Closed Sundays and all major holidays.
The library will be closed on all major holidays.
1. Holidays falling on Sunday are observed on the following Monday.
2. When major holidays fall on Friday, Saturday, Sunday, or Monday, the library will observe a three-day holiday.
Closing the library because of bad weather or other major problems will be at the determination of the director.
Privacy of Records
All records, formal and informal, in the Helper Library relating to patron registration
and the circulation by patron of materials provided by the library are to be confidential in nature.
In order to prevent an unreasonable invasion of privacy, the contents of registration and circulation records shall not be made available to anyone except to the subject of the record, or the parent or guardian of a minor who is the subject of the record or, except under legal process order, or subpoena under the law.
Upon receipt of any process, order or subpoena, the person named and/or served shall immediately report to and consult with the library director and the legal counsel of the City of Helper to determine if such a process, order of subpoena is proper and in full compliance with proper legal authority. In the event the legal process fails to sufficiently identify or name in specific terms or specifications the records on file in respect to an identified library patron, the request is considered to be defective and not binding upon the library and its personnel, except under further due process of the law.
Any problems or conditions relating to the privacy of a patron through the records of the Helper Library which are not provided in this policy statement shall be referred to the library director, who, after study and consultation with the library board and/or legal counsel, shall issue a written decision as to whether to heed the request for information.
Interlibrary Loan Policy
Interlibrary Loan service is essential to the vitality of libraries of all types and sizes and is a means by which a wide range of material can be made available to users. In the belief that the furtherance of knowledge is in the general interest of the public, the Helper Library will be a participant in providing interlibrary loan service to its patrons.
An interlibrary loan is a transaction in which library material or a copy of the material is made available by one library to another upon request.
The purpose of interlibrary loan service is to obtain library material not available at the Helper Library and to loan material found at the Helper Library, which is not available in other libraries.
The Helper Library will make every effort to exhaust its own resources before resorting to the interlibrary loan service. When the resources are not available at the Helper Library, Interlibrary loan service will be made available to all eligible patrons of the Helper Library. Items borrowed from other libraries and circulated to our patrons will be governed under the Helper Library Circulation Police subject to the circulation period, overdue fines and billing methods of that policy unless otherwise specified by the lending library. If the material is not returned by the patron to the Helper Library one month (30 days) after the due date, the patron will be subject to a $10 Interlibrary Loan Service Fee plus the price of the borrowed material if that material is not returned. Interlibrary loan service will be suspended for any patron who abuses the privilege. Statistics will be kept in accordance with local and state guidelines and requirements.
Materials, which ordinarily circulate to the Helper Library users, may be sent out on interlibrary loan. The decision to loan material is at the discretion of the Helper Library; for example, an item that is in high demand by Helper Library patrons will not be available for interlibrary loan.
The duration of the loan, unless otherwise specified by the Helper Library, will be as follows:
A standard interlibrary loan item (book, book on CD, Music CD) will check out for five (5) weeks from the Helper Library. This will allow one (1) week of transit to the borrowing library, three (3) weeks on loan to the borrowing library’s patron, and one (1) week for transit to bring the item back to the Helper Library.
Renewals will be a three (3) week period according to availability and Helper Library patron demand. A visual interlibrary loan item (DVD, VHS video) will check out for three (3) weeks from the Helper Library. This will allow one (1) week of transit to the borrowing library, one (1) week on loan to the borrowing library’s patron, and one (1) week for transit to bring the item back to the Helper Library. Renewals will be a one (1) week period according to availability and Helper Library patron demand.
All material on loan is subject to immediate recall based on the need for the material by a Helper Library patron or patrons.
Helper City Library Unattended/Disruptive Children Policy
The Helper Library encourages children to use its facilities and services. However, children in the library are the responsibility of their parents. The library has neither the staff nor the legal authority to supervise children in the library.
Therefore, parents and guardians should be aware of their responsibility to discipline and supervise their children while they are in the library. A child left unattended in the library may become disruptive or frightened, ill, injured, or worse.
If a child is found to be unattended in the library (that is, if the responsible adult is not on the library premises) at closing time, or if an unattended child becomes disruptive at any time, the library may take action necessary to resolve the situation. If necessary, the library may ask the police to take the child into custody for the child’s protection.
Disruptive behavior is any behavior within the library that infringes on the rights of others using the library.
Guidelines for Staff Members
Children twelve years of age or younger.
Disruptive Attended Children
If a young child is being disruptive (prolonged noise making; running up and down aisles; damaging library property; or bothering other library patrons), library staff may remind the child that they should be quiet (should not run around, etc.) in a library. Staff members are to use their discretion is such situations. If the behavior continues, library staff will attempt to locate the child’s parent or caregiver. If the parent or caregiver is located in the library, staff will explain that the child’s behavior is disturbing other patrons, and will ask the parent or caregiver to deal with the problem. If the parent or caregiver refuses or is unable to control the child, they may be asked to remove the child from the library until the problem is resolved.
Disruptive Unattended Children
If the child is unattended (parent or caregiver cannot be located within the library), law enforcement personnel may be contacted to pick up the child for the child’s protection and safety.
Children twelve years of age or older.
Older minors who become disruptive.
If an older child is disruptive, the child should be informed that he/she is behaving inappropriately and asked to behave in a more appropriate manner. If the disruptive behavior continues, library staff will:
Ask the child to leave the library. Library staff members are to use their discretion in such situation. (Is the child old enough to leave on his/her own; does he/she live within walking distance; is it light or dark out; etc.)
Attempt to locate a parent/caregiver to deal with the problem. If a parent/caregiver cannot be located within the library and the disruption is sufficiently severe, the police may be called to deal with the situation.
Unattended Children at Closing
Library staff will not remain after hours with an unattended child and are not permitted, under any circumstances, to give him/her a ride home. If a child’s transportation is not available within 15 minutes after closing, the police may be called to escort the child home or keep the child until parents can be reached.
The library is not responsible for children outside the building who await transportation or who are socializing.
Helper City Library Public Relations Policy
The Helper Library exists to provide quality library services to the citizens of Helper. In order to meet this responsibility it is important that the library establish effective relationships with the public so that the public is familiar with the policies, practices and services offered by the library. It is the policy of the Helper Library that methods and activities be employed by the library to promote a favorable relationship with the public.
Library Director Responsibilities
The library director will be responsible to develop, and maintain a public relations program that will implement methods and activities designed to promote a favorable relationship with the public and the elected officials of the city.
Library Board Responsibilities
The library board will be responsible for developing policies that support the public relations program of the library. The library board will support the director of the library in representing the library before the general public and the elected officials of the City of Helper.
Friends of the Library
The Friends of the Library, in coordination with the library director and the library board, will be responsible for (when appointed):
Raising money for special projects and expansions not covered by the operating
Sponsoring programs designed to contribute to the cultural life of the community.
Volunteering work in the library on specific projects.
Raising public awareness of library services and promoting public relations.
Patron Behavior Policy Statement
All people are welcome to use the library and have access to information and library resources. In order to protect library users’ right of access, ensure the safety of users and staff, and protect library resources and facilities, the library prohibits activities that are illegal, interfere with the use of enjoyment of the library by others, present health or security risks, damage library resources, or disrupt the normal flow of library operations.
If patron behavior interferes with the use of the library or disrupts the normal flow of library operations but does not require external intervention immediately, the library employee with the assistance of another employee will follow these steps:
Inform the patron that the behavior is inappropriate and if it is not stopped, they will be asked to leave.
Ask the patron to leave if the inappropriate behavior does not stop.
Call the police (911) if the patron refuses to leave or becomes threatening in any way.
File an incident report with the director of the library.
Behaviors That Are Prohibited or Inappropriate in the Library
Destruction of property (either that of other patrons, staff, or the library).
Physical abuse (such as an altercation between two patrons or physically abusive
Behavior directed at a staff member).
Threatening other; brandishing or displaying weapons
Extreme obscene language and verbal abuse.
Consuming liquor or using illegal drugs on library premises.
Soliciting for immoral purposes or for patronage (panhandling).
Other Unacceptable Conduct in the Library
Eating and drinking outside of the designated lounge area.
Conducting unauthorized sales or charitable solicitations in the library.
Helper City Library Emergencies/Unusual Situations Policy Statement
Emergencies are unforeseen circumstances that generally call for immediate action. When an emergency of any kind occurs anywhere in the library, the number one concern is to protect and preserve human life. The secondary concern is to protect and preserve the collections and equipment used to provide library services.
When emergency circumstances require that service to the public be interrupted, restoration of public library service should occur as soon as the building can be safely occupied.
It is the policy of the library to follow the Emergency Acton Plan for the building as established by the City of Helper in dealing with all major emergencies.
Helper City Library Open Meeting Policy July 10, 2014
Helper City Library has quarterly Library Board Meetings that are held in accordance to the Utah Public and Open Meeting Act, UCA 52-4-201.
The Library Board may hold Electronic Meetings in accordance with UCA 52-4-207.
Helper City Library Internet and Online Access Policy
Public access to the Internet and online services has become an integral part of the Helper City Library’s programs and services. The intent of this policy is to adhere to current State of Utah Laws and Utah Administrative Rules as well as provide guidelines for patrons and staff regarding Internet accessibility online computer use.
Developed under the direction of the Helper City Library Board of Trustees, this Internet and Online Access Policy was discussed and adopted during an open meeting of the Library Board. This policy supersedes all previous Internet and Online Access Policy statement of the Helper City Library and is effective on July 10, 2014. This policy was forwarded onto Helper City Aug. 7, 2014. This policy will be reviewed by the Helper City Library Board annually and a copy of the new policy will be send to the Utah State Library Division as required by Administrative Rule R223-2. As a matter of policy, the Helper City Library will abide by all laws governing or regulating Internet use as such legislation relates to library policy or service.
Helper City Library will comply with current State of Utah Law regarding Internet access, content standards and procedures for reporting unlawful access.
Helper City Library’s policy of Internet safety for minors, includes the operation of a technology protection measure, hereafter called “filtering software” on all publicly accessible devices with Internet access. The filtering software protects against access to visual depictions that are child pornography and sites harmful to minors as defined by Utah State Code. However, an authorized library representative may disable a technology protection measure at the request of an adult patron to enable Internet access to for research or other lawful purposes.
The Library Board has established procedures and guidelines to handle complaints about this policy, enforcement of this policy by library staff, and what a patron should do if they observe inappropriate behavior by another library patron. A notice of the availability of these procedures for public review will be posted, as well as the policies made readily available to all staff members. These procedures and guidelines will be adhered to by library staff.
A notice of this policy will be posted in a conspicuous place within the library for all patrons to observe.
Helper City Computer Use Policy
The use of computers and computer-based resources is an important part of the operation and services provided by the Helper Library. This policy is designed to manage the usage by the public of the library’s computer network and the resources it makes available. Library computer resources are to be used to advance the library’s mission. Patrons of the library who use the library’s network and the computer resources made available through this network will abide by the policies and procedures established by the library.
The public may only use computing resources for purposes that are lawful. The intent of this policy is to adhere to current State of Utah Laws and Utah Administrative Rules.
Violators of computer use policies and practices may result in the loss of library privileges. Illegal acts involving library computing resources may also be subject to prosecution by local, state or federal authorities.
The library provides a wide variety of licensed databases for public use. The library will comply with the licenses and agreements pertaining to each of these products. The library will allow, or disallow, the general public use of these products in accordance with the licenses and agreements for each of these products.
The Internet is a global electronic network. There is no local or state control of its users or content. The Internet and its available resources may contain material of a controversial nature. The library cannot censor access to material nor protect users from all offensive information.
The Library restricts access to sites that may contain obscene materials. The library will enforce requirements of the Utah State Laws and Administrative Rules concerning Internet access. The library uses filtering software on all public and staff computers that connect to the Internet. However, parents of minor children must assume responsibility for their children’s use of the Internet through the library’s connection.
The Library cannot control the availability of information links, which often change rapidly and unpredictably. Not all sources on the Internet provide accurate, complete or current information. Users should question the validity of the information found on the Internet in the same way they question information found in books and other informational resources.
The Internet Access Policy is developed under the direction of the Library Board of the Helper Library and will be reviewed and revised by the Library Board of the Helper Library annually. A copy of the new policy will be sent to the Utah State Library Division.
The library will allow the general public access to online communication tools such as e-mail (electronic mail), instant messaging, chat rooms, and other online communication tools through the use of the library’s computer equipment and Internet connection. Established library rules and practices will govern online communications.
The library shall not be responsible for providing users with online communication accounts or assisting users with using their accounts. Library staff will make reasonable efforts to answer online communication related questions, but cannot be expected to be knowledgeable about the variety of systems and accounts available. The library does not endorse or promote any online communication provider, but may provide quick and easy access to common providers.
The library has no control over the content of messages a patron receives. Any illegal online communication activity may be reported to the appropriate authorities in accordance with the computer use policy and Utah State Law.
All policies governing acceptable use of Internet sites shall apply to online communication. Because Internet sites are often part of online communication messages, patrons may access those sites, provided they comply with the acceptable use policy as established by the library. Users shall be responsible for their own actions. Parents of minors shall be responsible for their child’s activities and online communication access.
Printing of online communication messages will be charged at the same rate as other printing from public computers.
All patrons using the Library’s public access computer equipment, online resources, and licensed databases agree to abide by the rules and regulations of the library governing such equipment and resources. Violating these rules and regulations could result in loss of the library patron’s computer privileges, their general library privileges, and use of their library card.